Website Privacy Policy
What does this Privacy Policy cover?
This Privacy Policy aims to inform you about the processing of your personal data in connection with the use of this website and online services.
Specifically, we inform you about the categories of personal data we process, the purpose of their processing, any potential transmissions to third parties and how you can exercise your rights.
The Association of National Olympic Committees (hereafter “ANOC) and the Sports Federation & Olympic Committee of Hong Kong, China (hereafter “SF&OC”) (collectively “the associations”, “the organizations”, “we”) pay special attention to the protection of your privacy and personal data. We are committed to the transparent processing of your personal data in compliance with legal requirements concerning data protection, particularly the Regulation (EU) 2016/679 (General Data Protection Regulation, hereafter “GDPR”),the Swiss Federal Act on Data Protection (hereafter “FADP”) and the Hong Kong Personal Data (Privacy) Ordinance (Cap 486) (hereafter “PDPO”).
Who processes your personal data?
The data controller are:
Association of National Olympic Committees
Chemin des Charmettes 4
1003 Lausanne
Switzerland
Data protection officers:
Jan Kleiner
Association of National Olympic Committees
Chemin des Charmettes 4
1003 Lausanne
Switzerland
Data Protection Officer
Sports Federation and Olympic Committee of Hong Kong, China
2/F, Olympic House
1 Stadium Path, So Kon Po
Hong Kong, China
What kind of personal data do we collect and why?
1. Website use
When you use our website for purely informational purposes, that is, when you do not transmit information in any other way (e.g., through a contact form), specific technical information related to your computer devices is collected and processed. This includes the following technical information:
- IP Address: The IP address is often collected for security reasons, to identify the geographic location of the user, or to customize content.
- Browser and Device Information: Type of browser, version, operating system, screen resolution, language settings, and other technical details may be collected to optimize site display or for usage statistics.
- Server Logs: Dates and times of visits, pages viewed, duration of visit, and navigation sequence.
- User Behavior: Mouse movements, clicks, and interactions with website elements that are used to analyze site functionality and improve user experience.
The above-mentioned information is automatically transmitted by your browser to our servers or is collected through cookies. You can obtain more information by consulting the "Cookie Policy".
This information is processed on the legal basis of our legitimate interests in ensuring the proper functioning and improvement of our website.
The use of certain types of cookies requires your consent. Relevant information is indicated in the Cookies Policy.
2. Contact form
When you use the website's contact form, we process the data that you choose to send us (content of your request), the concerned department, your email address, and information specific to messages, including the date and time of receipt. We process this information based on your consent and our legitimate interests to be able to process your request, follow up, and, when required, maintain a history of operations performed.
3. Cookies and third-party extensions (Plugins)
Our website uses cookies on its web pages. A cookie is a text file that is saved on your electronic device (e.g., your computer, smartphone, or tablet) when you visit or use our web pages. We also utilize third-party extensions (plugins) that provide additional functionalities on our website to ensure enhanced security or attractive services on our site. More information about the cookies and plugins used, as well as the data processing that results from them, can be found by reading our "Cookies Policy".
The data processing that results from this is justified either through your consent (which you can manage, for example, via the cookie settings banner) and our legitimate interests in ensuring security, proper functioning, and continuous improvement of our website and services.
What are the legal basis and justification for the processing of your personal data?
The legal grounds justifying the processing of your personal data are provided in the previous sections for each type of processing described in this statement.
The processing we carry out is mainly justified by:
- our legitimate interests when they are predominant, especially for processing undertaken to ensure the proper functioning and improvement of our website (art. 6 par. 1f GDPR, art. 31 par. 1 FADP, and relevant provisions of the PDPO).
- a legal obligation or to respond to an official request ordered by an authority (art. 6 par. 1c GDPR, art. 31 par. 1 FADP, and relevant provisions of the PDPO).
- your consent in managing the subscription to our newsletter or the installation of cookies that require it (non-strictly necessary cookies) (art. 6 par. 1a GDPR, art. 31 par. 1 FADP, and relevant provisions of the PDPO).
Can I withdraw my consent?
When your consent is required, you are informed, and the applicable conditions are communicated to you.
In these situations, you are free at any time to withdraw your consent. We will then cease processing your personal data based on this consent unless it can be retained for another legitimate purpose based on a legal basis other than your consent.
To whom may your personal data be disclosed?
Your personal data is intended for the authorized personnel of ANOC, SF&OC, their subcontractors, as well as their partners or providers when it is necessary for the purposes mentioned above. Our service providers and our partners are legally obligated, or bound by contractual obligations, to comply with legal provisions relating to data protection. More rarely, your personal data may be transmitted to competent administrative or judicial authorities if they make an official request or as part of fulfilling our legal obligations.
The use of certain cookies and plugins provided by third-party providers means that some information, especially those provided by your browser, may be transmitted to the servers of these providers. For more information, please consult our "Cookies Policy".
Are your personal data transferred abroad?
We strive as much as possible to ensure the processing of your personal data in Switzerland and Hong Kong, China.
However, we use the services of providers and partners whose services require that data be transferred abroad. In cases where maintaining the processing in Switzerland or Hong Kong, China is not feasible, we prefer countries within the European Union and the European Economic Area and those offering an adequate level of protection.
However, some tools used on our website (plugins) are provided by third-party providers. In principle, information about the use of a web page – collected for this purpose through cookies – is transmitted to the servers of the third-party provider. Depending on the third-party provider in question, these servers may be located abroad. For more information, please consult our "Cookies Policy".
How long are your personal data retained?
We process and retain your personal data as long as necessary to fulfil our legal obligations, to achieve the purposes of the processing mentioned, or depending on the duration of your consent when it is required. As soon as your personal data are no longer necessary for achieving these objectives, they are deleted, where possible, or anonymized. The criteria influencing the retention period include the applicable legal framework, the need for us to be able to have access to this information, the achievement of the initial or extended purposes, the preservation of legitimate interests, as well as imperatives arising from internal organizational or technical processes.
How do we protect your personal data?
We implement necessary technical, organizational, and legal measures to preserve the security and confidentiality of your personal data. These measures are aimed particularly at reducing risks on our websites and applications, protecting our IT infrastructure, and carefully selecting our service providers.
For security reasons or to protect the transmission of confidential content such as inquiries you send us as the operator of these pages, this site uses SSL/TLS encrypted communication channels. You can recognize an encrypted connection by the fact that the browser's address line displays "https://" instead of "http://" and by the padlock icon that appears in your browser's address bar.
When SSL/TLS encryption is activated, the data you transmit to us cannot be read by third parties.
What are your rights regarding the processing of your personal data?
Regarding your personal data, you have the right to:
- Request information about your personal data that we process, as well as a copy of these data.
- Request us to correct or complete inaccurate or incomplete data.
- Request the deletion of your data unless a legal basis or our legitimate interest requires or permits us to keep your data.
- Request us to limit the processing of your data, if allowed by law.
- Indicate at any time that you revoke your consent to the data processing for which your consent was requested.
- Notify us at any time of your opposition to the processing of your personal data for promotional and advertising purposes.
- Notify us at any time of your opposition to any other processing, unless, for example, a legal basis or our legitimate interest requires or permits us to continue processing.
- Request your data in a portable format when the processing of your data is carried out in an automated manner, based on your consent or a contract.
- Request to present your point of view in case of an automated individual decision-making and to have the decision reviewed by a human being.
- Address a supervisory authority (in particular, the Swiss authority "FDPIC" or Hong Kong, China authority “PCPD”) concerning data protection when you wish to contest the way we process your data or your request to exercise your rights, respectively to file a complaint or complaint.
We will inform you of any possible conditions or restrictions that may apply to the exercise of your rights.
You can exercise your rights by contacting us directly using the following email address: data.protection@anocolympics.org or the postal address mentioned above (section: "Who processes your personal data?").
For data access or correction requests specifically under the Hong Kong, China’s PDPO, requests should be made in writing using the form prescribed by the Privacy Commissioner for Personal Data. The completed form should be sent directly to the SF&OC Data Protection Officer by fax (2891 3657), by email (secretariat@hkolympic.org), or by post to the SF&OC address listed above.
We reserve the right to require additional data to identify you by requesting a copy of a valid official identification document. To facilitate the processing of your request, please also specify precisely which right(s) you wish to exercise and their scope.
When can this statement be updated?
This statement can be updated at any time. The version published here on our website is the most recent and takes precedence. It replaces all previous or conflicting data protection statements.